How To Access Workday Pay Stubs for Current and Former Employees

You can always get your Workday pay stubs by logging into your Workday account, using your employer-provided login portal. This allows you to view, download, or print your check stub for any specific pay period.

Workday is designed to make payroll management simple for employees. However, you need to learn how to get pay stubs from Workday. This is important for everyday record-keeping and verifying your income, as well as checking your pay date. If you don't have your Workday paystubs and you need a quick alternative, you can also use a check stubs maker.

This article explains how to access pay stubs on Workday easily. You’ll learn what information appears on your pay stub. This can help you to view and save your Workday pay stub whenever you need it.

What Is Workday Human Capital Management, and How Does It Handle Pay Information?

Workday is a cloud-based platform that helps businesses manage HR, finance, and payroll processes. It manages these processes into one streamlined system. Medium and large businesses mostly use it. They use Workday because it improves accuracy, transparency, and efficiency across employee and payroll operations.

So, if you’re wondering, “How do I get my pay stubs from Workday?” As an employee, you could use the Workday self-service. This feature allows you to easily access your personal data, pay stubs, and employee information. You don't need to contact your HR department or even a payroll specialist. You can easily view your pay stubs and check your earnings, deductions, and taxes withheld. You can also update your personal details and manage all of your benefits.

Ultimately, this Workday view pay stubs feature offers employers and employees transparency and efficiency. For organizations and businesses, it makes payroll management easy. For you as an employee, it allows you to manage your work schedule easily.

How To Access Your Workday Paystubs

Knowing how to get pay stubs from Workday puts you in control of your finances. Here's a step-by-step guide to accessing, viewing, and managing your pay stubs online:

1. Log in to Your Workday Account

The first step in how to get a pay stub is to log in to your Workday account. To log in, you'll need your company's unique Workday sign-in link or login portal. Enter your correct login credentials. It includes your username and password. 

If you don't know your company's website address for www.workday.com, contact your HR department or IT support for assistance. While logging in, ensure you have a stable internet connection.

2. Navigate to Pay (Payroll/Compensation)

Once you have logged into your Workday account, look for the main menu. Select the option with "Pay". This is where you'll find all your earning statements as an employee. It's also where to find paystubs on Workday.

3. Select the Pay Stub/Pay Slip You Need (By Date)

Clicking "Pay" will take you to a dashboard. Here, you can view pay stubs from current and specific pay periods. You'll typically see a list of your paycheck statements. They are often called "Pay" or "Earnings" documents. Click on any listed workday paystub or check stub to open it.

4. View Pay Stub Details

This shows your total income before anything is taken out. It lists all compensation for that pay period. This includes your regular hours, overtime, bonuses, or commissions. It also shows your rate, hours, and current amount.

5. Download or Print a Workday Paystub

If you need a physical or saved copy of your pay stub, look for the download or print button. When you click on the print button, it allows you to save the check stub as a PDF. You can also send it to a physical printer. When you download, it saves your Workday paycheck as a PDF file. It saves it directly to your device for record-keeping.

To print pay stubs from the Workday desktop or app, you need to first log in to your Workday account. Then, go to the menu and select "Pay". Find the one you need. Click on the "Print" or "View/Print" button to download it as a PDF. Then you can print your pay stub from your phone or a computer.

How To Get Old Workday Pay Stubs

Once you have logged into your Workday account, look for the main menu. Select the option with "Pay". This is where you'll find all your earning statements as an employee. Clicking "Pay" will take you to a dashboard. Here, you can view pay stubs from current and specific pay periods.

How To Get Pay Stubs From Previous Employer Workday

Current and former employees can access pay stubs through their active Workday account. To get started, go to the official login portal. Enter your username and password. Then, click on the “Sign in” button. Then you can log in and navigate the pay stub section to view your document. 

1. What Former Employees Can Still Access in Workday

If you're a former Workday employee, you may only have limited access to documents. This includes your past pay stubs, W-2 forms, and maybe 1095-C tax forms. You can still update your mailing address for a given period after you leave. 

2. If You Cannot Log in Anymore

If you are a former employee trying to figure out how to view paystubs on Workday, the process is similar to that of the current employees if you still have access. However, for Workday pay stubs after termination, your access may be restricted after a certain period. You may need to contact your previous company's HR department directly. Especially if your login no longer works. You may also ask them to reactivate your account temporarily.

Understanding Deductions on Your Workday Pay Stubs

As mentioned earlier, your Workday pay stub provides details about your earnings, deductions, and pay information. It records all details for every pay period. This makes it easier to understand how your paycheck is calculated.

Deductions reduce your gross pay. They include amounts your employer deducts for taxes. Deductions are typically categorized as:

• Taxes: Federal, state, and local taxes withheld.

• Pre-Tax Deductions: This includes voluntary deductions.

• Post-Tax Deductions: Post-tax deductions include other involuntary deductions or garnishments. They are taken after calculating your taxes.

Common Voluntary Deductions 

Voluntary deductions can be health insurance premiums or 401(k) contributions. These taxes reduce your taxable income.

Common Involuntary Deductions 

Involuntary deductions are the amounts that are usually withheld from your paycheck legally. They can include federal and state tax levies or child support payments. It can also be wage garnishments or other court-ordered withholdings. They are usually in the deduction section of your Workday pay stub. They appear as line items.

Troubleshooting Workday Login Issues

Before you can access your Workday paystubs or any other information, you need to log in to your Workday account successfully. Login problems are common. But they are usually easy to fix. So when learning how to find paystubs on Workday, you need to know how to solve these issues. Here are some of the issues and how to resolve them:]

Can't Log In

1. Forgotten or Incorrect Password: You may have forgotten your password or entered it incorrectly. You shouldn't keep on trying, as it could lock your account. To fix it, click on "Forgot Password" on your company's Workday login page. Follow the prompts to verify your identity. It'll be sent to your email. Then reset your password. Always ensure you're using your correct login credentials afterward.

2. Account Lockouts: If you attempt to log in multiple times and it fails repeatedly, your account may be locked. This is for security reasons. Therefore, if you see a message stating your account is locked, you will need to contact your HR department or IT support team. They'll be able to unlock it for you.

Pay Stub Missing or Not Showing

If you don't see a "Pay" option, look for related terms such as "Compensation," "Earnings," or "My Pay." If you still cannot find it, this could mean a configuration or access issue. The best thing to do is to contact your HR department or IT support. 

Pay Stub Looks Incorrect 

If anything seems incorrect on your Workday pay stub, ensure you contact your HR department or payroll specialist.

In Summary   

Your pay information is important. Therefore, you need to know how to get pay stubs from Workday. This also involves knowing how to find pay stubs on Workday. It helps you manage your finances and professional records. Simply know your username and password, and you're all set. Ensure you also understand your pay stubs and all the details they contain. If there are any issues, contact your HR department for direct assistance.

While accessing your pay stubs through Workday is pretty simple, you may still need a fast alternative to create your pay stubs. If you're looking for a quick and professional way to create a pay stub, we're here for you. Our tool provides accurate pay stubs. Visit us today!