How To Access Subway Pay Stubs and W-2s in 2026

You can access your Subway pay stubs through the payroll or employee portal used by your specific franchise. Subway pay stubs detail the earnings and deductions of Subway employees. 

This document is important for tax filing and as proof of income for rental and loan applications. When you need a quick pay stub for personal use, some people find it helpful to use a paystub generator. 

This article explores what Subway paystubs are, how to access yours, and answers the question “Does Subway pay weekly or biweekly?” It also explains how to get your W-2 from Subway and how to solve common login issues.

What Are Subway Pay Stubs?

Subway pay stubs are financial documents that summarize an employee's pay and deductions for a pay period.

Subway IP LLC is one of the world's largest fast food restaurant chains. It is best known for its made-to-order sandwiches and wraps. Subway operates through a franchise model. This means that most Subway restaurants are independently owned.

Subway Pay Schedule: Does Subway Pay Weekly or Biweekly?

Subway IP LLC does not follow one fixed schedule. Each franchise sets its own payroll rules. Employees may be paid weekly or biweekly.

Does Subway Pay Biweekly?

Many Subway restaurants pay employees on a biweekly payroll schedule. This means paychecks are issued every two weeks, usually through direct deposit or paper checks.

However, the decision to use biweekly pay schedules is made by franchise owners. Subway corporate does not universally enforce one schedule for all restaurants. 

Does Subway Pay Weekly?

Some Subway employees are paid on a weekly schedule. Under a weekly pay schedule, employees receive money once a week, often on the same day and time. For example, paychecks could be issued every Friday for work done that week.

 To find out whether your Subway restaurant pays weekly or biweekly, you should:

• Check your hiring paperwork.

• Ask your manager or human resources.

• View your payroll calendar in your employee portal. Usually, the portal shows upcoming pay dates based on the payroll schedule your company uses.

What Information Is Included on Subway Pay Stubs

Subway pay stubs show your earnings statements and how your income was calculated. Below is a breakdown of the parts of a typical pay stub:

• Employee Information: Your name, address, employee ID, and sometimes your hire date. 

• Pay Period Dates: The start and end dates for the pay period. 

• Gross Income: Your total earnings before taxes and deductions. 

• Taxes Withheld: This includes federal tax, state tax (if applicable), Social Security tax, and Medicare tax. 

• Other Deductions: This includes health insurance premiums and your retirement contributions. It also includes your medical ER if your employer contributes to your health insurance premium.

• Net Pay: What you take home after all deductions.

Read more: A Full Guide on the 3 Types of Taxes and What They Mean For You

Accessing the Subway Payroll Login Portal 

If you don’t already have permission to access the payroll portal your franchise uses, you may need to request it. The process for accessing your payroll login portal depends on your franchise.

Here is what you need to do if you are to request one yourself:

1. Complete and submit a payroll portal invite.

2. You will need to enter the necessary information. This includes your name, email, phone number, and Subway franchise location number.

3. You will receive an email invitation within a few days.

4. Open the invitation and follow the instructions to create your payroll portal account.

5. Once registered, sign in with your email and your password.

Read more: What Is a Void Check? A Complete Guide to Voiding Checks

How To Get a Subway Paycheck Stub

Where you get your pay stubs depends on your Subway franchise. Below is how to get Subway pay stubs:

1. Using the Subway Employee Login Portal

Since all Subway franchises are independent, they use different portals. So you need to check if your franchise has an employee login portal. If yes, all you need to do is register to create your username and password. You can then navigate the site to view your pay stubs.

2. Using a Payroll System Like the Intuit QuickBooks Workforce

Another way to access your Subway pay stubs is through an employee portal that hosts payroll information. This portal may vary by franchise, but a popular option is through Intuit Workforce or a similar payroll system.

However, your franchise must use the portal for you to access your pay stubs. You will need to sign in with your correct credentials to access your pay stubs.

Because Subway uses a franchise network, franchise portals may differ. Some examples of portals used include QuickBooks, Paycom, ADP, or another payroll provider. 

3. Visit Human Resources at Your Local Subway Franchise

If you prefer not to use an online system or can’t access your pay stubs online, you can visit your Subway franchise location. This is where you work or worked. Managers or payroll personnel should be able to assist you in:

• Printing your pay stubs

• Providing a printed copy

• Informing you when your payroll records will appear online.

Ask politely and provide your employee ID or verification if needed. Many restaurants keep pay stub copies available or can print them directly from their system. 

4. Using a Pay Stub Generator

If you need a pay stub quickly, a pay stub generator can create one for personal use. However, note that generated pay stubs aren’t official payroll records. They cannot be used for tax purposes or legal issues and may not be accepted by financial institutions. Always use the official pay stubs from your employer. Enter the necessary information, and the generator will create a pay stub for you.

Also check: Online paystub generator to create accurate pay stubs 

Using the Payactiv App To View Your Earned Wage Access

Some Subway restaurants partner with Payactiv to offer earned wage access. This means you can see some of your earned wages before your regular payday. This can help in budgeting your daily expenses and prevent late fees. To use Payactiv:

• Your store manager will send an invitation link to your email or phone.

• Follow the link to register and create a Payactiv account.

• Download the Payactiv app on your phone.

• Log in to view your available earned wages.

Payactiv does not replace your official pay stub. It gives you access to part of your wages early. Your official paycheck and pay stub will still be issued according to your Subway payroll schedule. 

How To Get W2 from Subway

A W-2 form shows total wages earned and taxes withheld. This is essential when filing taxes. The process for getting your Subway W2 may differ depending on whether you're a current or former employee: 

1. Getting a Subway W2 as a Former Employee

You can still get your W2 even if you don't work at Subway anymore. A lot of franchises still let former employees use the payroll portal. So, the first thing you should do is try to log in to get your W2.

However, if your online access has expired, the next option is to request it via the W2 portal. Select “Former Team Member” or similar positions. Then, verify your identity. You will need to enter:

• Your name

• The last 4 digits of your Social Security number

• Your last known employer location.

If that doesn’t work, contact your Subway payroll admin or the HR team for your franchise. They can help you request your W2 or send a paper copy to your physical address.

2. Subway W2 Online as a Current Employee

Most Subway employees can access their W2 forms online through a third-party payroll site. Here’s how it works:

1. Sign in with your email and password.

2. Go to the “W-2s” or “Documents” page.

3. Select the tax year and download your W2 as a PDF.

4. Save or print it for your tax records.

Also check: W2 generator to create accurate W2 forms for personal use

Common Subway Pay Stubs Access Problems and Solutions 

Here are common problems employees sometimes face while accessing their pay stubs and how to solve them:

1. Not Receiving Invitation Email

Check your spam/junk folder. Verify the email address with your manager, and ask them to resend the invite. Invitations generally expire, so you may need to wait for a new one. 

2. Password or Login Issues

Make sure your password matches the one for your portal account. Most portals let you reset your password if you forget it. Use the “Forgot Password” link and follow the verification steps.

3. Missing Pay Stubs

If expected pay stubs aren’t showing, check the pay schedule dates. Sometimes, pay stubs are posted a few days after payday. If they still don’t appear, contact your payroll department or manager. 

4. Pay Stub Errors

If your pay stub has incorrect hours or pay amounts, contact your manager or payroll specialist immediately. Businesses can correct payroll errors, but you usually need to report the issue quickly. 

5. Former Employee Access Issues

If you can’t access online portals after leaving Subway, contact your payroll admin or HR of your old franchise. They can help you regain access to your W-2s or pay stubs on demand. 

Related Articles:

• Uber Paystubs: How to Access and Download Your Uber Pay Statements

• How To Access Workday Pay Stubs for Current and Former Employees

• How To Get Your Burger King Pay Stub and Burger King W2

• A Complete Guide on How to Get Your Starbucks Pay Stub

Final Thoughts

Accessing your Subway pay stubs is easier when you know what payroll system your franchise uses. And if you’re wondering, “Does Subway pay weekly or biweekly?”, the answer depends on your specific franchise. Knowing how to access your payroll portals can help you track finances and stay organized when paying bills. With the right information, accessing your pay details becomes simple and stress-free.

Need a quick way to create an accurate pay stub for personal records? Our pay stub maker can help you create accurate pay stubs in minutes.