State of Florida Pay Stubs: Employer Guide (2026)

Running a business in Florida comes with a payroll perk most states can't match: no state income tax. But that doesn't mean you can skip pay stub records. Federal rules still apply, and good records protect your business. This guide covers what employers need to know about state of florida pay stubs. From legal rules to filing dates, we break it all down. A reliable paystub generator helps you stay on top of it all.

Key Takeaways

• Florida has no state law that requires employers to provide pay stubs, but the federal FLSA mandates 3-year payroll records
• No state income tax means simpler deductions for employers Florida-wide
• The minimum wage rises to $15.00/hr on September 30, 2026
• Use a paystub generator to create clear, correct records for your team

Are Employers Required to Provide State of Florida Pay Stubs?

No. The state does not require employers to give pay stubs by law. But the federal FLSA says all employers must keep payroll records for at least 3 years. One exception applies: labor pool employers must give written wage statements under Florida Statute 448.24.

While most Florida employers don't have to issue stubs, the FLSA rules for employers provide clarity on what records to keep. These include the worker's full name, EIN, hours worked, gross wages, deductions, and net pay. Knowing your pay stub laws at both levels helps you stay clear of issues.

There's one key exception. If you run a temp staffing agency or labor pool in the state, Florida Statute 448.24 requires written wage statements. This is the only case where the law mandates pay stub handouts.

No matter the legal rules, good employers provide pay stubs to all workers. Employees and contractors in Florida benefit from clear records. It builds trust, cuts payroll disputes, and helps with income proof when needed.

What to Include on Florida Pay Stubs

As a no-tax state Florida keeps payroll simple. Your stubs are cleaner than those in most other states. There's no state tax line, which often trips up workers who moved from states that do withhold.

A standard Florida pay stub should include:

• Employee info: name, last 4 digits of SSN, address
• Employer info: business name, EIN, address
• Pay period start and end dates
• Gross earnings (regular hours, overtime, bonuses)
• Federal Income Tax withheld
• FICA: Social Security (6.2%) and Medicare (1.45%). Learn more about what FICA tax means on your paystub.
• Chosen deductions (health insurance, 401k)
• Net pay (take-home amount). See our guide on net vs gross income for details.

Some workers call them florida check stubs. You might also hear the term state of florida check stubs. The content is the same either way. Your state of florida pay stubs won't show a state tax line. The only state-level payroll cost is the Reemployment Tax (SUTA), and that doesn't show up as a worker deduction.

Florida Minimum Wage and Overtime Rules for 2026

The Florida minimum wage follows a plan set by Amendment 2. Voters passed this in 2020. It raises the rate by $1 each year until it hits $15.00/hr.

For 2026:

• January 1 through September 29, 2026: $14.00/hr
• September 30, 2026 onward: $15.00/hr
• Tipped employees: $10.98/hr direct wage (with a $3.02 tip credit)

After the $15.00 mark, future changes will follow the Consumer Price Index (CPI). This affects how you pay Florida workers each cycle.

Florida doesn't have its own overtime law. The federal FLSA applies instead. Workers who are not exempt must get time and a half for hours past 40 in a workweek.

How to Create Pay Stubs for Your Florida Employees

Start by gathering the right data: worker details, pay rate, hours worked, and pay period dates.

You have several options:

1. Payroll software: Tools like QuickBooks or Gusto handle math and delivery for you
2. Online paystub generator: Create single stubs fast with correct federal tax math
3. Manual templates: Use a paystub template for very small teams, though this raises error risk

No matter your method, avoid common payroll mistakes like wrong overtime math or missing deduction fields. A florida paystub should always show full federal tax details even though there's no state tax.

For growing firms, digital delivery works best. Email or portal access lets your team view records any time. It cuts printing costs and scales from 1 to 50+ workers with ease.

Florida Payroll Tax and Filing Dates

Florida employers don't withhold state income tax. But you do have Reemployment Tax (SUTA) duties. Tax rates range from 0.1% to 5.4% on the first $7,000 in yearly wages per worker.

You must file Form RT-6 (Employer's Quarterly Report) by these dates:

Quarter	Reporting Period	Due Date
Q1	January–March	April 30
Q2	April–June	July 31
Q3	July–September	October 31
Q4	October–December	January 31

Late filings carry a $25 fine for each 30-day period the report is past due.

You must also report new hires and contractors Florida employers bring on within 20 days of their start date. Send reports to the Florida Department of Revenue online, by mail (P.O. Box 6500, Tallahassee, FL 32314), or by phone at 850-656-3343.

How Do Employees Access State of Florida Pay Stubs?

Private sector workers get their state of florida pay stubs through their employer's payroll portal or HR team. Florida state employees use the People First portal at peoplefirst.myflorida.com. Former workers can request records within 3 years of their last day.

For private sector staff, the process depends on the payroll system. Most firms use online portals where workers log in to view, download, or print their check stubs.

Florida's state government employs about 220,000 people. They work across agencies like the Department of Transportation and Department of Health. These workers access their state of florida employee pay stub through the People First portal. It's run by the Department of Management Services. Log in and go to "Pay Information" to view current and past stubs.

Each florida state employee pay stub is stored in the portal. You can view stubs going back to your hire date. Some older systems call this an FL state employee pay stub.

Former workers have rights too. The FLSA says employers must keep pay records for 3 years. Within that window, you can get pay stubs from a previous employer by reaching out to their HR team.

The paystubs State of Florida workers receive show only federal deductions. Florida state pay records are stored in People First going back to your hire date. You can also request a printed state of florida pay stub from your agency's HR office. Paper copies are sent within a few business days. If you need a paystub State of Florida agencies issued in the past, contact People First.

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• How to Access Pay Stubs: A Complete Guide
• Payroll Deductions Explained
• Managing Employee Pay Stubs

Conclusion

Managing state of florida pay stubs is simpler than most states thanks to no state income tax. But federal rules still need your care. Stay on top of FLSA records, file your RT-6 reports on time, and report new hires within 20 days. Keep state of florida paystubs on file for at least 3 years.

The best way to stay on track is to create pro pay stubs each pay period. Use a reliable paystub generator to make correct records for your whole team. All federal math is handled for you.